Job Title: Accounts Payable Analyst
Location: New Haven, CT 06473 (Hybrid - on site 2 days a
week)
Perm/FTE role
Job Description:
The Accounts Payable Analyst is a second-level accounting position reporting
directly to the Accounts Payable Supervisor. The position provides direct
support for processing the day-to-day vendor invoices for payment.
Core Responsibilities
• Manages pay runs consisting of weekly corporate payments of
approved invoices, employee reimbursements, ASAP/Ultrasound Machine Programs,
Food for Families Program, Wheelchair Program, donations, scholarships, State
Deputy and Council-related payments, state filing fees, and insurance payments.
• The position is responsible for preparing A/P invoices that
were processed for payment, including review of general ledger expense accounts
assigned, proper discounts taken and inclusion/exclusion of sales tax, and EFT
and 1099/1042 applicability, ensuring proper Business Partner number and entity
have been used.
• Clear monthly BOA credit card statements out of SAP to
balance with totals auto deducted from bank account.
• Manage the invoices to process and APInquries@kofc.org
(inquiries regarding payment status, processes, coding etc.) email boxes as
well as personal email box to address questions from internal and external
sources on invoicing/payment status.
• Use IRS website portal to confirm vendor TIN matching
related to W9s.
• Use the Connecticut state portal to process and pay Sales
& Use Tax accruals.
• Maintain the Vendor Master File for the setting up of new
Business Partners according to their classification, reporting status, banking
details and payment method of choice.
• Proper securing and handling of confidential material.
• Maintain Departmental spreadsheets/database.
• Distribute workload to AP Specialists and maintain rotation
schedules to ensure all AP Specialists are cross trained and have knowledge of
all AP Specialists tasks and functions.
• Complete special projects assigned and provide electronic
backup in department where required.
Skills Qualifications
Required:
• Experience with online accounting systems
• Experience with or familiarity of 1099 reporting
• Attention to detail
• Must be customer service oriented with good oral, listening
and written communication skills
• Math, analytical and problem-solving skills
• The ability to work independently while handling multiple
tasks in a fast pace setting
Systems/Technical Knowledge:
• SAP
• Coupa
• Accounting systems
• Microsoft Office: Including Access, Word and Excel
Education
Required:
• Associates degree
• 2-3 years in the accounts payable or accounting field
Preferred:
• Bachelor's degree preferred
