Job Title: Administration Specialist - Contract
Location: New York NY 10281
06+ Months
Job Description
Qualifications required:
- Bachelor’s
degree in Business or related field of study and /or five years of
experience in a contract administration role; or an equivalent combination
of education and experience.
- Experience
with a procure to pay solution such as SAP Ariba (i.e. contracts, process
requisitions, research invoices and purchase orders, create custom
reports, etc.)
- Experience
in MS Office software suite with strong aptitude in MS Excel and MS Word.
- Outstanding
problem solver with an analytical mindset, excellent organizational skills
and demonstrated passion for data detail.
- Ability
to identify challenges/barriers and make recommendations to get to a
satisfactory outcome.
- Excellent
verbal and communication skills (i.e., the ability to bring actionable
insights through effective communication and collaborate with all levels
of the organization)
- Ability
to manage multiple projects in a dynamic environment with frequently
changing priorities.
- Ability
to research, collect and analyze data.
Essential functions and responsibilities:
- Serves
as the primary liaison between legal, procurement, senior management, and
other key stakeholders in the contract preparation process for O&T
vendors and clients.
- Serve
as the point of contact for internal customers on contractual matters.
- Responsible
for handling all aspects of contract administration, from contract review
and request intake through contract execution and filing, including
onboarding of contracts, researching and tracking contract abstraction
issues, analyzing contract documentation, monitoring progress of pending
contracts, communicating status of contract reviews, and managing
contracts lifecycle.
- Assist
in the creation and implementation of systems and documentation to
increase efficiency of the department, including spreadsheets, forms,
checklists, flow and databases.
- Report
on contract metrics as requested by management.
- Review
purchase order details and terms to ensure they are consistent with
contractual agreement.
- Monitors
contract performance by determining compliance to contract requirements
and determining the need for amendments or extensions to the contract.
- Monitor
all cost during the life of a contract.
- Proactively
interact and work with team members in varying levels within the O&T
department, assisting them with their contract inquiries
- Multitask
between tools validating order information and verifying payment terms
with high attention to detail and sense of urgency.
- Performs other duties as assigned.
A reasonable, good faith estimate of the minimum and
maximum hourly wage for this position is $35/hr. to $42/hr.
