Administrative Assistant (# 6553)

Administrative Services Assistant
Nashville,TN (On Site)
9 Months Contract

This position will be learning and using our invoicing systems and processes at the Public Health Lab.
This is an in-office position Monday-Friday for 7.5 hours per day (for example, 7:30-4, with an hour lunch), 37.5 hours/week. 
For this position, the successful candidate needs the following skills and abilities:

• Excellent attention to detail and accuracy
• Very strong Excel skills
• Very strong Microsoft Office skills
• Excellent time management skills
• Excellent data entry skills
• Good communication and customer service skills
• Good mathematical skills
• Strong organizational and record keeping skills
• Critical thinking
• Ability to multi-task
• Ability to work independently
• Good problem solving skills
• Must have a strong work ethic

Key Responsibilities: 

• Invoice Preparation:  Create and issue accurate customer invoices in a timely manner according to the organization’s guidelines.
• Collaborate with other Departments:  Work closely with other departments to obtain and ensure accurate billing information.
• Data Entry:  Accurately enter invoice information into the appropriate invoicing system.
• Verify Transactions:  Review invoices for completeness and accuracy, ensuring that all necessary information is included.
• Record Maintenance:  Maintain organized and accurate records of all invoices.
• Customer Communication:  Communicate with customers regarding billing inquiries, resolve any discrepancies, request credits and account changes when needed.
• Report Preparation:  Create various monthly billing reports to track billing data.