Summary:
·
We’re
seeking a highly experienced Executive Administrative Assistant 3 to
provide high-level administrative and operational support to VP and Corporate
VP leadership in a fast-paced environment. This role focuses on complex
calendar and travel management, executive communications, confidential document
handling, and coordination of domestic and international meetings. The ideal
candidate brings exceptional organizational skills, discretion, and
professionalism, along with the ability to manage competing priorities, support
executive decision-making through well-prepared materials, and maintain strong
relationships with internal leaders, external partners, and VIP visitors.
Strong communication skills, operational excellence, and a service-oriented
mindset are essential, with Korean/English bilingual capability considered a plus.
Here
are some of the specific details:
Job Title: Executive Admin Assistant 3
(Administrative Assistant, to support VP & Corporate VP)
Location: Bellevue, WA
Duration: 12 Month contract with
possibility of extension
Status:
(Onsite)
Job
description:
SUMMARY:
·
Provide
administrative, clerical support and personal assistance. Maintain the
Executive’s itinerary and schedule, and provide communications screening and
services. Handle highly confidential and sensitive materials and issues.
Function as the travel coordinator. Plan, arrange, schedule, and coordinate
domestic and international executive leadership, company and community
meetings, travel, accommodations, appointments, meeting materials, and
facilities. Maintain inventory of assigned property and equipment. Prepare
personnel transaction documents, ensure access to company benefit and
communications materials, and function as source to the executive for
administrative information, forms, policies, procedures, and records. Process
expense reports in a timely manner and ensure accuracy of expense allocations
and budgeting.
JOB
RESPONSIBILITIES:
·
Plans,
organizes, and prioritizes multiple assignments and projects with minimal or no
direction.
·
Manage
scheduling for Executive leaders including resolution of schedule conflicts,
schedule prioritization and meeting logistics (location, audio/video, meals,
etc.)
·
Frequently
deals with external customers at the highest level as well as agencies and
possibly media, so must understand the need for professionalism.
·
Assists
with maintaining continuous executive and industry contacts.
·
Maintains
the Executive’s itinerary and schedule with specific attention to detail.
·
Identifies
critical level of communications and the need for the Executive’s notification.
·
Interprets
and clarifies requests, and assists with required responses and action.
·
Prepares
executive level reports, compiles data into comprehensible format, and provides
information for the executive’s effective community, internal, and company
headquarters communications.
·
Prepares
and makes domestic and international travel and accommodation arrangements.
·
Schedules
and plans meetings and appointments for the Executive and special visitors.
·
Coordinates
and provides VIP visitor accommodations, special travel needs, and hotel
arrangements.
·
Obtains
detail direction from dispatchers and other executives. Schedules executive
conference rooms, maintains conference room equipment, and provides materials
and supplies.
·
Coordinates
executive meetings and schedules with internal leadership via executive admin
staff. Performs word processing and prepares presentations, spreadsheets,
correspondence, contracts, internal memos, expense and status reports, etc.
·
Establishes
executive level documentation standards and creates templates and styles to be
used.
·
Maintains
network access, applications, and printing, and resolves network difficulties
for the chief executive.
·
Aids
in maintaining good relations between Executive and employees as well as
customers by ensuring thank you notes are sent, flowers by policy are sent and
other actions as necessary. Project/Committee involvement as needed.
·
Handles
various works such as managing office supplies, organizing department events,
maintaining the offices, and many others that are associated with general
affairs.
SKILLS:
·
Bachelor
degree with at least 8 years of EA experience supporting VP level executives
and staff.
·
Experience
developing executive presentations using a variety of PC applications,
including word processing, spreadsheet graphs and tables, PowerPoint.
·
Ability
to develop and maintain excellent working relationships with all appropriate
executive levels within the company, the local community, and with critical
industry contacts.
·
Ability
to communicate both verbal and written for internal and external personnel at
all levels.
·
Ability
to read, write, prepare, and interpret executive materials, presentations,
contracts, or related documents.
·
Handle
highly confidential and sensitive materials and issues.
·
Bilingual
in Korean/English a plus.
EDUCATION/EXPERIENCE
·
Bachelor
degree preferred.
·
At
least 5-7 years of admin experience supporting VP level executives and staff.
Top
Skills:
·
Operational
excellence (execution + organization)
·
Communication
& Discretion
·
Proactive
A
reasonable, good faith estimate of the minimum and maximum for this position
is $32 to $35/hour
Benefits
will also be available and details are available at the following link: https://britehr.app/HarveyNashContractorsNH2025
I
am looking forward to speaking with you today.
About
us:
Harvey
Nash is a national, full-service talent management firm specializing in
technology positions. Our company was founded with a mission to serve as the
talent partner of choice for the information technology industry.
Our
company vision has led us to incredible growth and success in a relatively
short period of time and continues to guide us today. We are committed to
operating with the highest possible standards of honesty, integrity, and a
passionate commitment to our clients, consultants, and employees.
We
are part of Nash Squared Group, a global professional services organization
with over forty offices worldwide.
For
more information, please visit us at https://www.harveynashusa.com/
Thanks
& Regards,
Mahesh
Kalyani
Recruiter
|
(615)
621 5788 |
