Summary:
The main function of an executive administrative
assistant is to provide high-level administrative support by conducting
research, handling information requests and performing clerical functions. A
typical executive administrative assistant acts as an information and
communication manager for an executive and their teams.
Executive Admin Assistant 4
Englewood Cliffs, NJ(Schedule: In-office Monday-Thursday, Friday optional to
work from home)
6 months
Korean Bilingual candidates
required.
"Candidates
from outside the local area are welcome, provided they are willing to relocate
at their own expense."
Summary:
The main function of an executive administrative assistant is to provide
high-level administrative support by conducting research, handling information
requests and performing clerical functions. A typical executive administrative
assistant acts as an information and communication manager for an executive and
their teams.
Job Responsibilities:
- Supervise general office duties such as
ordering supplies, maintaining records management systems, and performing
basic bookkeeping work.
- Review and approve invoices, reports,
memos, letters, financial statements, and other documents.
- Read and analyze incoming memos,
submissions, and reports to determine their significance and plan their
distribution.
- Prepare agendas and make arrangements
for committee, board and other meetings.
- Make arrangements for travel, planning
meetings, etc.
- Submission of travel and other expense
sheets for the supported leaders as well other administrative submissions
needed like IT requests
- Respond to requests that come in for
items like periodic organizational chart updates, seating charts, etc,
- Manage an extremely active calendar of
appointments; ensure that the executives stay on track during their day;
prioritize meeting requests and handle conflicts or scheduling changes
proactively
- Assist with staff on-boarding and
off-boarding, which includes requesting equipment setup and system access
if needed
- Triage and do basic troubleshooting for
hardware. Software and phone issues. office supply management, and other
general office management functions
- Liaison with customer and internal exec
level
- Develop and maintain cross divisional
relationships with other admin assistants
- Handle adhoc admin duties as they arise.
Skills:
- Verbal and written communication skills,
multi-tasking, customer service skills and interpersonal skills.
- Expert ability to work independently and
manage ones time.
- Expert ability to keep information
organized and confidential.
- Expert ability in event planning,
budgeting, etc.
- Build relationships across teams,
offering help and welcoming ideas from others to drive work forward in an
inclusive manner
- Previous experience with computer
applications, such as Microsoft Word, Excel and PowerPoint.
- (OPTIONAL) Bilingual in Korean and
English
Education/Experience:
- 2 year degree or equivalent work
experience
- 8-10 years’ experience required.
- Experience working with executives
mandatory
KEY RESPONSIBILITES/REQUIREMENTS:
- Microsoft Office skill set
(Presentation, Excel etc.)
- Bilingual (English/Korean) in reading,
writing and speaking
- Coordination of schedules, office set
up, maintaining office equipment, space planning, etc.
- Develop and maintain excellent working
relationships with all appropriate levels within and outside the company.
- Plan, organize, and prioritize multiple
assignments and projects.
- Demonstrated competency in both oral and
written modes for internal and external personnel at all levels.
- Work independently and in a team
environment in order to achieve personal and team goals and complete
assignments within established time frames.
- Ability to work across on divisions and
business areas to find solutions to problems
- Assist in events planning, including
scheduling, catering, set up and break down.
- Place inventory requests for devices as
needed
- Assist in ordering and tracking new hire
equipment to ensure timely receipt
- Assists executive admin with various
tracking spreadsheets, databases, and/or other office software records for
the unit (Executives' weekly schedule, organization charts, wins reports,
and presentations)
Top skills:
- Organized, Understands prioritization,
bilingual (english/korean), detail-oriented
A reasonable, good faith estimate of the
minimum and maximum for this position is $44 Hourly on w2.
Benefits will also be available and details
are available at the following link: https://britehr.app/HarveyNashContractorsNH2025
I am looking forward to speaking with you today.
About us:
Harvey Nash is a national, fullservice talent management
firm specializing in technology positions. Our company was founded with a
mission to serve as the talent partner of choice for the information technology
industry.
Our company vision has led us to incredible growth and
success in a relatively short period of time and continues to guide us today.
We are committed to operating with the highest possible standards of honesty,
integrity, and a passionate commitment to our clients, consultants, and
employees.
We are part of Nash Squared Group, a global professional
services organization with over forty offices worldwide.
For more information, please visit us at https://www.harveynashusa.com/
Thanks & Regards,
Anil Raj
Sr. IT Recruiter
Anil.Raj@harveynash.com
