Executive Administrative Assistant (# 7653)

Summary:

·         We’re in search of Executive Administrative Assistant to assist the Director and his teams with administrative tasks. Heavy calendar management. Meeting prioritization and scheduling between multiple senior leads, their teams, and cross-functional partners. Experience with virtual collaboration tools (Quip, Slack, Webex). 

Here are some of the specific details:

Job Title: Executive Administrative Assistant

Location: Cupertino CA 95014

Duration: 12+ Month contract

Status: Hybrid

Job Summary 
We are seeking an Executive Administrative Assistant to support Director in our Human Interface Design team. In this role, you will coordinate between 
multiple team leads and their respective groups and cross-functional partners. This role is for a highly organized, resourceful, and adaptable team player, who is both creative and results-oriented and has a passion for helping teams run smoothly. This position requires a tenacious self starter with experience in an executive assistant role within a dynamic high tech environment. We require that candidates have significant experience in assisting senior leaders in current or past positions. 

Primary Responsibilities (responsibilities will include but are not limited to)
• Assist the Director and his teams with administrative tasks. 
• Heavy calendar management. Meeting prioritization and scheduling between multiple senior leads, their teams, and cross-functional partners. 
• Adjust schedules due to changes from conflicting meetings that come up at the last minute. 
• Liaise with executive admins to coordinate scheduling of key leadership meetings.
• Arrange domestic and international travel and process expense reports as needed. 
• Assist with note-taking in select meetings and help drive post-action items.
• Assist with coordination and communication of on-site team meetings and events, including room reservations, catering, team-building events, business off-sites, and Town Hall meetings. 
• Occasional increased durations of walking and standing, and lifting and carrying of items up to 25 pounds. The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation. 
• Liaise with local site teams and corporate meetings and events teams as needed.
• Answer correspondence and redirect as needed to appropriate team members.
• Assist with communicating team updates. 

Key Qualifications
• 5+ years of experience supporting Director-level or higher.
• Experience working with / understanding the needs of creative organizations. 
• Experience collaborating with distributed teams — the role will be primarily working with teams across Cupertino, Culver City, and New York - as well as stakeholders across EMEA and APAC time zones. 
• Experience planning, coordinating, and communicating team meetings and events, in person and virtually with distributed teams. 
• Comfortable operating as part of a greater team of administrative assistants that support one another.
• Strong attention to detail and accuracy. 
• Superior organization skills - has an organized approach to time management, and is adaptable to inevitable changes.
• Work effectively with minimal guidance and supervision, and can independently problem-solve. 
• Adept and professional in communication with cross-functional stakeholders and senior management. 
• Consistently adapts/improves their processes to get things done more effectively. 
• Discretion in handling confidential materials and issues. 
• Experience with client Mail, client Calendar, and client productivity apps (Keynote, Numbers, and Pages). 
• Experience with virtual collaboration tools (Quip, Slack, Webex). 
• Willingness to be available after business hours on occasion. 

Education 
• Bachelor's degree or equivalent experience.

A reasonable, good faith estimate of the minimum and maximum for this position is $46 to $48/hour

Benefits will also be available and details are available at the following link: https://britehr.app/HarveyNashContractorsNH2025 

I am looking forward to speaking with you today.

About us:

Harvey Nash is a national, full-service talent management firm specializing in technology positions. Our company was founded with a mission to serve as the talent partner of choice for the information technology industry.

Our company vision has led us to incredible growth and success in a relatively short period of time and continues to guide us today. We are committed to operating with the highest possible standards of honesty, integrity, and a passionate commitment to our clients, consultants, and employees.

We are part of Nash Squared Group, a global professional services organization with over forty offices worldwide.

For more information, please visit us at https://www.harveynashusa.com/

Thanks & Regards,

Sateesh Podishetty

Sr. Recruiter

sateesh.podishetty@harveynash.com