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Summary:
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Provide administrative, clerical
support and personal assistance. Maintain the Executive’s itinerary and
schedule, and provide communications screening and services. Handle highly
confidential and sensitive materials and issues. Function as the travel
coordinator. Plan, arrange, schedule, and coordinate domestic and
international executive leadership, company and community meetings, travel,
accommodations, appointments, meeting materials, and facilities. Maintain
inventory of assigned property and equipment. Prepare personnel transaction
documents, ensure access to company benefit and communications materials,
and function as source to the executive for administrative information,
forms, policies, procedures, and records. Process expense reports in a
timely manner and ensure accuracy of expense allocations and budgeting.
Job
Description:
Client : Samsung
Title : Executive
Administrative Assistant, to C-VP, Mobile
Location : Plano,
TX (Fully Onsite)
Duration : 12
months (with possible Extension)
Hours per week:
40
Job id : 16674-1
**Bilingual
Language Requirement
Job Responsibilities
- Plans, organizes, and prioritizes
multiple assignments and projects with minimal or no direction
- Manage scheduling for Executive
leaders including resolution of schedule conflicts, schedule
prioritization and meeting logistics (location, audio/video, meals,
etc.)
- Frequently deals with external
customers at the highest level as well as agencies and possibly media,
so must understand the need for professionalism
- Assists with maintaining continuous
executive and industry contacts
- Maintains the Executive’s itinerary
and schedule with specific attention to detail
- Identifies critical level of
communications and the need for the Executive’s notification
- Interprets and clarifies requests,
and assists with required responses and action
- Prepares executive level reports,
compiles data into comprehensible format, and provides information for
the executive’s effective community, internal, and company
headquarters communications
- Prepares and makes domestic and
international travel and accommodation arrangements.
- Schedules and plans meetings and
appointments for the Executive and special visitors
- Coordinates and provides VIP visitor
accommodations, special travel needs, and hotel arrangements
- Obtains detail direction from
dispatchers and other executives
- Schedules executive conference
rooms, maintains conference room equipment, and provides materials and
supplies
- Coordinates executive meetings and
schedules with internal leadership via executive admin staff
- Performs word processing and
prepares presentations, spreadsheets, correspondence, contracts,
internal memos, expense and status reports, etc.
- Establishes executive level
documentation standards and creates templates and styles to be used
- Maintains network access,
applications, and printing, and resolves network difficulties for the
chief executive
- Aids in maintaining good relations
between Executive and employees as well as customers by ensuring thank
you notes are sent, flowers by policy are sent and other actions as
necessary.
- Project/Committee involvement as
needed
- Handles various works such as
managing office supplies, organizing department events, maintaining
the offices, and many others that are associated with general affairs
- Preparing meeting agendas,
distributing materials, and ensuring meeting/workshop logistics are
handled efficiently.
- Assisting with the planning and
execution of events, both internal and external as needed.
Skills/Qualifications
- Bachelor degree with at least 5
years of EA experience supporting VP level executives and staff
- Experience developing executive
presentations using a variety of PC applications, including word
processing, spreadsheet graphs and tables, PowerPoint
- Ability to develop and maintain
excellent working relationships with all appropriate executive levels
within the company, the local community, and with critical industry
contacts
- Ability to communicate both verbal
and written for internal and external personnel at all levels
- Ability to read, write, prepare, and
interpret executive materials, presentations, contracts, or related
documents
- Handle highly confidential and
sensitive materials and issues
- Excellent written and oral
communication
- Proficiency in speaking, reading,
and writing in Korean required.
Education and
Years of Experience:
- Bachelor’s degree with at least 5
years of EA experiences supporting VP level executives and staff.
Top Skills:
- Executive schedule management
- Strong executive level communication
(bilingual)
- Travel & expense
management
A reasonable, good faith estimate of the
minimum and maximum for this position is $ 32-$34 Hourly on w2.
Benefits will also be available and
details are available at the following link: https://britehr.app/HarveyNashContractorsNH2025/1?wgl=en
I am looking forward to speaking with you
today.
About us:
Harvey Nash is a national, full service
talent management firm specializing in technology positions. Our company
was founded with a mission to serve as the talent partner of choice for the
information technology industry.
Our company vision has led us to
incredible growth and success in a relatively short period of time and
continues to guide us today. We are committed to operating with the highest
possible standards of honesty, integrity, and a passionate commitment to our
clients, consultants, and employees.
We are part of Nash Squared Group, a
global professional services organization with over forty offices
worldwide.
For more information, please visit us
at https://www.harveynashusa.com/
Thanks & Regards,
Anil Raj
Sr. IT Recruiter
Anil.Raj@harveynash.com
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