Executive Assistant/ Administrative Assistant (# 6799)

Executive Assistant/ Administrative Assistant 

Goleta CA

18 Months

Description:

• Broad knowledge of department policies, practices, and procedures. Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems.
• Typically possesses three to four years’ experience performing thorough administrative, secretarial, and clerical functions.
• The administrative assistant-level 3 is a high-level administrative position.
• Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously.
• Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies, practices, and procedures. Sets up meetings.
• Responsible for ordering supplies and setting up offices/computer equipment for new hires. Requires judgment and confidence in handling interpersonal relations.
• Works on special projects as needed. May provide work direction to lower-level administrative staff in the same department or unit.
• High School degree and 2-4 years of office experience or equivalent, relevant experience May require relevant college courses.
• Ability to coordinate the schedule of an Executive VP and other managers Proficient in Microsoft Word, Excel, and Outlook and related software Typing 50wpm

Education Requirement

A. High School Diploma or Equivalent

Day-to-Day Responsibilities/Workload  

• Answering phones, packaging work orders, Third party letters, managing admin inbox with new projects, managing spread sheets, Go95 exceptions, compliance work processing and assigning, SPOC for new SR's, ordering supplies and many other job responsibilities to keep the front office work flowing.

Required Skills/Attributes           

• Customer service skills would be helpful