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IT Asset Specialist

IT Asset Specialist
WA, Seattle

Job Description



The Information Technology (IT) Asset Management Specialist is responsible for the monitoring and execution of asset management processes and procedures to ensure a compliant and optimized IT hardware and software environment. The IT Asset Management Specialist will work with the IT Asset Manager on building out and maintaining a sustainable IT asset management capability across the organization. Responsibilities include managing IT assets throughout the lifecycle including tracking, purchasing, shipping, receiving and exception follow-up to resolve issues. This role drives standardization of asset management best practices and collaborates with internal IT teams, vendors, and business stakeholders to bring new assets into the firm.


Individuals who thrive at in this role exhibit the following success skills – Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.



· Responsible for the procurement of IT equipment, management of the IT asset database, tracking and maintaining accurate inventory records and reorder points, and logistics including managing the incoming and outgoing shipments

· Ensure software purchases are completed cost effectively and to licensing requirements

· Participate in the development and maintenance of asset management policies, procedures, systems and measurements in order to manage the asset portfolio, identify risks, track costs and control adherence

· Process invoices to ensure the appropriate allocation of firm IT asset purchases, address discrepancies and work with vendors and internal stakeholders to resolve issues

· Participate in projects and work efforts requiring procurement and vendor coordination such as moves and office remodels. Ensures own deliverables are completed on time and to expected level of quality

· Prepare, analyze and complete financial and operational reports utilizing asset records and vendor provided reports to include calculations of cost and value

· Work with team members at local offices to maintain inventory levels and inventory control

· Complete internal audits of software and hardware records to ensure accuracy and vendor licensing compliance

· Participate in the development of best practices to optimize and drive increased efficiency through collaboration across internal teams



· Bachelor’s degree or equivalent experience required

· Minimum of 1 year of related experience required, preferably in IT Asset Management or Procurement; experience in a professional services environment preferred

· One or more of the following certifications preferred: ITILv3, CITAM, CSAM, CHAMP

· Experience in process and delivery associated with asset management or procurement

· Proven ability to communicate technical information to non-technical staff, written and verbally

· Exceptional active and attentive listening skills to demonstrate interest and understanding to enhance customer satisfaction and business collaboration at all staff levels

· Understands and interprets KPIs, SLAs and other IT Service performance metrics for self-development and growth

· Ability to work as an effective team member and self-motivated individual contributor. Proven ability to deliver high quality work on time and with minimal supervision

· Ability to embrace and adapt to technology and business environment changes in order to ensure customer experience and adoption

· Ability to interpret large raw data sets and conduct data analysis and audits

· This position may require some overtime hours

If you'd like to hear more about this opportunity, please apply. All relevant candidates to this position will be contacted within 24 hrs. Any irrelevant candidates will not be contacted due to volume of applicants.

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