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IT Knowledge Management Analyst
NY, New York

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Job Description

Title: IT Knowledge Management Analyst

Type: Full Time, Perm

Location: New York, NY

Must Have: Experience in Knowledge management and technical understanding of KM systems; technologies and systems: iManage or Prosperoware Milan or High Q or Collaborate or Decisiv; at least basic technical knowledge on trouble shooting and SQL or VBA or Powershell; experience in reporting platforms as SSR or Power BI or Tableau

US citizens and Green Card Holders and those authorized to work in the US are encouraged to apply. We are unable to sponsor H1b candidates at this time


IT Knowledge Management Analyst


The primary responsibility of the IT Knowledge Management Analyst is to help the Firm get the most out of its Knowledge Management (KM) systems by working directly with legal, paralegal, and IT staff. The IT KM Analyst will acquire an advanced technical understanding of the Firm’s KM systems and awareness of how they are used in order to address data integrity issues, assist with reporting and information governance and provide tier II support.

·       Gain an advanced understanding of various KM systems and progress towards providing second level support for those systems

·       Monitor the usage of KM systems by running existing reporting queries and determine when information governance and data retention policies may apply

·       Train users who may not be using the full feature set of the DMS

·       Consolidate or remediate duplicative entries or bad data in KM and other systems

·       Work with senior IT members to continually improve on the quality and scope of the reports

·       Provision sites on the Firm’s extranet when non-standard configurations are required

·       Assemble summary reports and share them with appropriate parties on a scheduled basis

·       Regularly engage matter teams to:

·       Offer general assistance, such as creating or deleting Workspaces, and moving or refiling document sets

·       Address data management concerns as they arise

·       Manage the security control lists of documents and Workspaces

·       Share information regarding any unique circumstances and determine when the status of a matter changes so that relevant systems can be updated accordingly

·       Develop and document repeatable processes for how certain issues and scenarios should be handled

·       Open support tickets with third-party support teams for issues that cannot be resolved in-house


·       Demonstrated ability to learn new technologies through experience or education

·       Looking for someone who enjoys coming up with creative solutions to complex/unique problems.

·       Excellent oral and written communication skills

·       Excellent documentation skills

·       Strong analytical, problem-solving and decision-making skills

·       Experience communicating technical information to non-technical people

·       Ability to multitask in a fast-paced environment

·       Ability to work with employees at all levels

·       Ability to work independently and determine priorities

·       Strong understanding of Windows and MS Office applications

·       Strong customer service focus and experience

·       Experience with any of the following systems and technologies: iManage, Prosperoware Milan, HighQ Collaborate, Decisiv Search, SQL, VBA or PowerShell

·       Experience with a reporting and analytics platform such as SSRS, Power BI or Tableau considered a plus


·       Bachelor’s Degree

·       Degree in Computer Science or Information Services or business related field a plus

·       Minimum 3-5 years’ experience in the area of document management, knowledge management or information technology required

·       Data analysis experience a plus

·       Law firm experience preferred


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