Program Manager - Events/Conferences

Program Manager - Events/Conferences
NY, New York

Job Description

Hi,
I came across your profile and think you will be a great fit for this position. Kindly let me know if you are interested. Job Title: Program Manager
Location: New York, NY
Contract to Hire position

Job Description:

Qualifications/Requirements 
5+ years conference programming experience with B2B or B2C brands 
Passionate about content 
Motivated by and responsive to deadlines 
Drive to be first and to succeed 
A strong communicator, both written and verbal 
Extensive and ongoing knowledge of the competitive landscape 
Ability to multitask and creatively problem solve under deadline and in live event environment 
Demonstrate a high level of professionalism while working with senior policy makers and c-level executives and their offices 
Travel is required 
Bachelor’s degree or equivalent combination of education and experience 

Program Manager 
- Track communication between editors and speakers 
- Run program meetings with editor(s) 
- Keep the team (marketing, membership, sponsorship, press) informed of program updates and share any information that is relevant to them in a timely manner 
- Organize head tables and assign participating editorial to tables (lunch and/or dinner) 
- Write script for editorial host(s) 
- Compiling and submitting lists of prospective speakers. 
- Drafting invitations to speakers. 
- Calling prospective speaker offices to get best contacts for speakers 
- Calling to alert office that an invitation is on its way 
- Extending invitations to speakers which may include in-person, hand delivery to speakers' offices. 
- Following up with speakers' offices to confirm receipt of invitation which includes a series of regularly scheduled phone calls to impose urgency and FOMO, i.e. space filling up, other speakers confirmed, notable attendees. 
- Managing speakers' confirms and all associated follow up details such as agenda and other onsite logistics related to speakers' participation in conferences. 
- Monitor, manage, and track communications which come into editors’ alternate email boxes 
- Manage pre-event plan with details regarding speaker arrival times and POC contact details 
- On site speaker and moderator management which includes a detailed pre-event plan greeting speakers 
- Post event follow up and thank you's to speakers and their staffs. 

Keys to success: 
- Sense of urgency 
- Prompt follow up with speakers and PR execs representing speakers 
- Motivated by and responsive to deadlines 
- Drive to be first and to succeed 
- Passionate about content 
- Extensive professional network 
- Extensive and ongoing knowledge of the competitive landscape 
- Adapt to changes quickly under pressure 
- Good communication skills (written and verbal) 
- Exude high level of professionalism while working with senior policy makers and c-level executives and their offices
 

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