Summary:
·
We’re
in search of aProgram Specialist to manage events from Proposed →
in-review → Recommended → Approved → Delivered→ Recapped. Build and maintain trackers,
calendars, playbooks, templates, governance processes, decision logs, and
documentation.
Here
are some of the specific details:
Job Title: Program Specialist III
Location: Cupertino CA 95014
Duration: 12 Month contract with possibility of
extension
Status:
(Hybrid)
Worldwide
Program Coordinator
The
Worldwide Program Coordinator will support the WW Events Lead in implementing
and scaling the Worldwide Events strategy by driving operational excellence
across the global Events ecosystem. This role is responsible for developing and
managing the processes, tools, and documentation that enable consistent
planning, governance, reporting, and execution of Events across Retail
worldwide.
Working in close partnership with WW Events, Today at client, PR,
Production, Retail Marketing, and geo teams, the Specialist will coordinate
cross-functional workflows, maintain operational systems, and ensure alignment
across key initiatives. By managing intake, governance, leadership review
processes, reporting, and worldwide event operations, the Specialist will
provide visibility into the global events portfolio and help ensure successful
execution of the Fewer, Bigger, Buzzier strategy.
WW Events Operations & Intake
• Own the day-to-day WW Events intake tracker and ensure all
submissions are complete and progressing through the review process.
• Conduct an initial quality review of all event requests,
validating alignment to strategic priorities, timing, budget, PR opportunity,
production support, and governance requirements.
• Maintain the WW Events calendar and ensure approved events are
accurately tracked from intake through recap.
• Manage event status across the lifecycle (Proposed-In Review-Recommended-Approved-Delivered-Recapped).
• Prepare weekly leadership review materials, highlighting
recommendations, key decisions, and outstanding actions.
• Track follow-ups and action items resulting from leadership
reviews and ensure timely closure.
Strategy Implementation & Geo Enablement
• Support implementation of the WW Events strategy across Retail,
helping geo teams consistently apply the global framework.
• Develop and maintain WW Events playbooks, operational
documentation, templates, and governance resources.
• Maintain decision logs, FAQs, and intake guidance to improve
consistency and transparency across regions.
• Partner closely with geo teams to identify process improvements
and scale best practices globally.
• Coordinate cross-functional milestones supporting major Events
initiatives and operational rollouts.
Reporting & Performance
• Build and maintain WW Events reporting dashboards tracking
attendance, foot traffic, PR participation, reach, and other key performance
metrics.
• Produce monthly business reviews that identify trends,
opportunities, and recommendations—not simply report activity.
• Standardize recap templates and reporting processes across
geographies.
• Monitor performance against the Fewer, Bigger, Buzzier strategy
and identify opportunities to strengthen the overall event portfolio.
• Maintain a repository of event case studies and best practices
to inform future planning.
Operational Excellence
• Drive operational consistency across worldwide event planning
processes, ensuring scalable workflows and clear ownership.
• Develop standardized templates, documentation, and tools that
improve efficiency across WW, Geo, PR, Production, and partner teams.
• Identify opportunities to streamline workflows, eliminate
manual effort, and improve visibility into event operations.
• Support implementation of new operational tools and systems
that strengthen planning, tracking, and reporting across the Events
organization.
A
reasonable, good faith estimate of the minimum and maximum for this position
is $49 to $51/hour
I
am looking forward to speaking with you today.
About
us:
Harvey
Nash is a national, full-service talent management firm specializing in
technology positions. Our company was founded with a mission to serve as the
talent partner of choice for the information technology industry.
Our
company vision has led us to incredible growth and success in a relatively
short period of time and continues to guide us today. We are committed to
operating with the highest possible standards of honesty, integrity, and a
passionate commitment to our clients, consultants, and employees.
We
are part of Nash Squared Group, a global professional services organization
with over forty offices worldwide.
For
more information, please visit us at https://www.harveynashusa.com/
Thanks
& Regards,
Sateesh
Podishetty
Sr.
Recruiter
|
(615)
219-6205 |
sateesh.podishetty@harveynash.com
