Project Manager

Job Description
The Cabinet Information & Technology Services Department is seeking a contract resource for the role of Senior Project Manager. The successful candidate will be responsible for managing all project phases from initiation to close out including develop project assets, manage change requests/risks/issues, and report project status. The Senior Project Manager facilitates completion of projects in a timely manner through task delegation, activity monitoring, proactive communication, and conflict resolution. The Senior Project Manager also works to ensure methodology compliance and continuous process improvement.

DUTIES OR RESPONSIBILITIES OF THIS CLASSIFICATION:

• Overall
• Contribute to the organizational goals and objectives of the department.

• PMO
• Comply with all PMO guidelines and standards for project management.
• Embrace defined project delivery methodology through adoption and usage of templates and processes defined by the organization to complete daily tasks.
• Work with appropriate resources to assist in project audits as deemed necessary.

• Project
• Administer all aspects of an assigned project including, but not limited to contract management, financial management, schedule management resource management, issue management, vendor management, communications (internal and customer), and standards compliance.
• Develop an implementation plan (conversion/migration of all systems).
• Oversee hardware selection and deployment, as required.
• Foster and improve relationships between and among internal departments to facilitate effective project delivery.
• Solve issues and escalate problems/decisions as needed.
• Ensure project assets are complete, current, and stored appropriately.
• Delegate and monitor project tasks, ensuring accurate and timely completion.

• Team
• Lead team members by modeling and re-enforcing positive behaviors.
• Manage resources assigned to projects.
• Review team member work products and address issues as appropriate.
• Where necessary, manage and/or provide guidance to other team members.
• Seek and secure education opportunities to enhance skill sets (for team members and self).
• Provide feedback on team member performance to the administrative resource manager as requested for evaluative and career development purposes.
• Resolve project issues, escalating as needed.
•  Communication
• Collaborate and interface with the Director’s Office, ITS Leadership Team, and PMO Manager.
• Provide all project communication (including Supreme Court, PMC, ECR committees and subcommittees).
• Set and manage team and customer expectations.
•  Financials
• Interface with the Budget Director providing financial reports and updates, as needed.
• Perform project accounting functions as required by project tailoring guidelines (i.e., projected vs. actual budget, reconciliation against estimates, project profitability, revenue, margins, bull rates, utilization).
•  Reporting
• Provide reporting/status information to management and customers.
• Testify before the Legislature when requested and as needed.
•  Vendor Management
• Manage all vendor relationships.
• Perform other duties as assigned.

ESSENTIAL CHARACTERISTICS OF THE SUCCESSFUL CANDIDATE:

• Direct, recent experience with project management, asset development, and creating or maintaining project.
• In depth hands-on knowledge of project delivery management tools.
• In depth hands-on knowledge of the Microsoft product suite, particular Word, Excel, PowerPoint, Visio.
• Working knowledge of SharePoint.
• Significant experience in meeting facilitation and negotiation skills.
• Significant experience resolving and/or escalating issues in a timely fashion.
• Good understanding of the organization’s goals and objectives.
• Excellent written and oral communication skills.
• Excellent interpersonal skills.
• Advanced time management skills.
• Advanced knowledge of financial/accounting procedures a plus.
• Advanced supervisory skills (i.e., mentoring/coaching/motivating/managing team members).
• Advanced understanding of service delivery and project life cycles.
• Advanced project planning, management, and delivery skills.
• Advanced problem-solving and conflict resolution skills.
• Extensive public speaking experience.
• Highly self-motivated and directed.
• Ability to absorb new ideas and concepts quickly.
• Ability to communicate difficult/sensitive information tactfully.
• Ability to effectively prioritize and execute tasks in a high-pressure environment.
• Customer-centric focus in task completion.
• Experience working in a team-oriented, collaborative environment.
• Advanced understanding state government generally, and the judicial branch specifically, a plus.

MINIMUM REQUIREMENTS:
Education: College Diploma or University Degree
Experience: 5+ years Project Manager work experience.

SPECIAL REQUIREMENTS: (LICENSES, REGULATIONS, CERTIFICATES, ADVANCED EDUCATION, ETC.)

·         PMP Certification is preferred

TYPICAL WORKING CONDITIONS AND UNIQUE PHYSICAL REQUIREMENTS:

• 08:00 – 17:00 M-F
• Telework option may be available.
• Occasional travel between training locations potentially required.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and to handle other computer components.
• Lifting and transporting of moderately heavy objects, such as computers and peripherals.