Space Planner

Space Planner
CA, San Francisco/ MTV

Job Description

Mozilla Space Planner 

Location: San Francisco Bay Area ( SF / MTV)


Mozilla’s Workplace Resources (WPR) Global Space Planner is responsible for the coordination of Space Planning, moves adds and changes (MAC) and MAC vendor management. The Space Planner must produce spatial analysis, stacking plans, AutoCad test-fits, and GSuite documents. Space Planner must provide guidance to local Office Services Coordinators (OSCs) on space management best practices. Space Planner must work collaboratively with WPR Leadership and peers to provide design input on tenant improvements and construction projects. Space planner must manage construction vendors for small construction projects with the oversight of management. The ideal candidate will fill most, if not all the desired skills below.

Soft skills:

  • Ability to convey space planning scenarios via stacking plans, test-fits, powerpoint and g-docs
  • Ability to prioritize workload demands and time management
  • Ability to work with minimal direction in a collaborative and supportive environment
  • Excels at problem-solving and decision-making
  • Possess excellent written and verbal communication skills
  • Partner with internal Operations teams effectively
  • Possess aptitude for strategic planning and organizing data
  • Maintain attention to detail and high level of accuracy
  • Possess ability to teach, delegate and share responsibility
  • Possess the Initiative to facilitate, test and share changes on process improvements
  • Maintain integrity and confidentiality on sensitive topics
  • Ability to manage multiple tasks  while maintaining customer service focus
  • Adaptable to changes in priority and direction while maintaining a positive work environment
  • Foster teamwork and collaboration and maintain the WPR brand of excellence

Tasks and Responsibilities:


  • Handle customer inquiries and complaints providing scalable solutions
  • Coordinate Moves, Adds and Changes (MACs) via Servicenow (Mozilla’s work request system)
  • Coordinate furniture/move/installer/IT vendor service delivery to ensure maximum efficiency
  • Monitor and maintain CAD/As-built drawings
  • Conduct regular occupancy verification
  • Work with WPR manager to perform headcount forecast reports
  • Monitor and maintain offsite furniture inventory
  • Coordinate new hire/term processes for on/off boarding employees
  • Produce test fits from sketches, conversations and direction from WPR leadership


  • Manage Project Moves (some which require international travel)
  • Generate space planning reports as needed
  • Implement procedural and policy changes to improve operational efficiency
  • Partner on special Centerstone integration projects for testing
  • Provide space planning CAFM support to internal and external stakeholders
  • Provide design review and input on new construction or tenant improvements
  • Speak in front of teams to deliver updates, instructions or ideas


  • A bachelor’s degree or better in a related field of facilities management, design/construction, Interior Design, Architecture, etc.
  • 5-10 years Space planning experience in lieu of degree will be considered

Key Technical Skills:

AutoCad, Google Suite, MS Office Suite, Power Point, Adobe Pro, CenterStone (CAFM/IWMS), Service Now.

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