Executive Admin Assistant 4 (# 8499)

Summary :

Job Responsibilities

• Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction.
• Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)
• Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism. 
• Assists with maintaining continuous executive and industry contacts.
• Maintains the Executive’s itinerary and schedule with specific attention to detail. 
• Identifies critical level of communications and the need for the Executive’s notification. 
• Interprets and clarifies requests, and assists with required responses and action.
• Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive’s effective community, internal, and company headquarters communications.
• Prepares and makes domestic and international travel and accommodation arrangements. 
• Schedules and plans meetings and appointments for the Executive and special visitors. 
• Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements. 
• Obtains detail direction from dispatchers and other executives.
• Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies. 
• Coordinates executive meetings and schedules with internal leadership via executive admin staff.
• Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc. 
• Establishes executive level documentation standards and creates templates and styles to be used
• Maintains network access, applications, and printing, and resolves network difficulties for the chief executive.
• Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary.
• Project/Committee involvement as needed.
• Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs.

 Client : Electronics and technology  (Direct Client)

Title : Executive Admin Assistant 4

Location :  Plano, TX   (Fully onsite)

Duration : 12 Months (Possibility of extension)

Pay rate : $38.45 Hourly on w2 (Biweekly payment system)

Hours per week: 40

Job id : 18232-1

Skills/Qualifications

• Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff
• Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint.
• Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts.
• Ability to communicate both verbal and written for internal and external personnel at all levels. 
• Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents
• Handle highly confidential and sensitive materials and issues.
• Bilingual in Korean/English required

A reasonable, good faith estimate of the minimum and maximum for this position is $ 38.45 is Max Hourly on w2.

I am looking forward to speaking with you today.

About us:

Harvey Nash is a national, full service talent management firm specializing in technology positions. Our company was founded with a mission to serve as the talent partner of choice for the information technology industry.

Our company vision has led us to incredible growth and success in a relatively short period of time and continues to guide us today. We are committed to operating with the highest possible standards of honesty, integrity, and a passionate commitment to our clients, consultants, and employees.

We are part of Nash Squared Group, a global professional services organization with over forty offices worldwide.

For more information, please visit us at https://www.harveynashusa.com/

Thanks & Regards,

Anil Raj

Sr. IT Recruiter

Anil.Raj@harveynash.com