Job Title: Accounts Payable & Accounts Receivable
Specialist
Location: Matawan, NJ 07747
Perm (FTE) role
US citizens and Green Card Holders and those authorized to work in the US are encouraged to apply. We are unable to sponsor H1b candidates at this time
Job Description
Summary of the job:
- This role centralizes
store billing and reconciliation activities that are currently manual and
fragmented across departments.
- Initial focus will be on
IT‑related and third‑party billings, with planned expansion to all non‑product
store charges (advertising, support services, marketing, etc.).
Key
responsibilities include:
- Serve
as the primary point of contact for store owners and bookkeepers on
billing matters
- Ensure
accurate, timely processing and reconciliation of store billings
- Reduce
administrative burden on Finance and operational teams so they can refocus
on core responsibilities
AP/AR Specialist
Job Description:
- Ensure
that all payments and store billings are made in compliance with the
Company’s financial policies and procedures
- Manage
and process store billing for IT-related expenses, including:
- New
projects
- Equipment
purchases
- Quotes
and proposals
- Service
and support charges
- Work
with IT department to obtain approval and resolution for all credits and
invoices.
- Prepare
billing documentation and submit it to the Store Receivables team for
weekly billing
- Coordinate
directly with store owners to obtain approvals and resolve billing
questions
- Support
accounts payable and accounts receivable functions related to store
billing
- Process
invoices accurately and in a timely manner
- Maintain
organized records and supporting documentation for billing transactions
- Assist
with account reconciliations and discrepancy resolution
- Collaborate
with Accounting and IT departments to ensure proper allocation of expenses
- Reconcile
and process store billings (i.e., marketing, support services,
advertising, etc.)
- Collaborate
with Department Heads to ensure all invoices and billings are completed
timely
- Identify
opportunities to improve billing workflows and efficiencies
- Responsible
for Sales and Purchase reconciliation on Store billing G/Ls
- Process
all store and vendor requested queries in a timely fashion - within 48
hours
- Ensure
good working relationships with store operators and vendors and promptly
and professionally respond to all inquiries
- Request
and follow up on monthly vendor statements to ensure timely payment
- Track
weekly and monthly invoices by vendor
- Research
vendor accounts, answer vendor inquires
- Assist
with vendor audits and process payments weekly
- Assist
in financial close by providing support for expense accruals and open
invoices
Qualifications:
- Education
& Experience
- Bachelor’s
Degree
- Skills
& Competencies
- 3-5
years Accounts Payable experience
- Proficient
in Excel, knowledge of SAP a plus or related accounting systems
- Well-organized,
high degree of accuracy and attention to detail
- Strong
communication skills
- Must
be a team player
- Ability
to multitask in a high paced environment
- Ability
to interact professionally with internal departments, store owners or
personnel
- Experience
working with invoices, reconciliations, and billing processes
- Problem
analysis and problem-solving skills
- Ability to meet deadlines and excels at time management and follow through
A reasonable, good faith estimate of the minimum and maximum base salary for this position is $75 K to $100 K per year with Bonus. Employee benefits will also be available, and details are available like Pension/401K/ Paid Vacation/ Life, Medical & Dental insurance etc.
* The pay range listed above reflects the expected
starting salary /Pay rate for this role. This range may be adjusted based on
market conditions, location, and other relevant factors. The Company will
determine the final starting salary/Pay rate in consultation with the selected
candidate(s), in full compliance with applicable laws
