Job Title: Member Capital & Patronage Coordinator
Location: Matawan, NJ 07747
Perm (FTE) role
US citizens and Green Card Holders and those authorized to work in the US are encouraged to apply. We are unable to sponsor H1b candidates at this time
Job Summary:
- This role is responsible for managing member equity, capital accounts, and patronage distributions, including quarterly statements and annual patronage notices.
Key
responsibilities include:
o
Serves as the primary point of contact for member inquiries related to capital
and patronage
o
Supports reporting, audit, and year‑end processes
o
Requires fluency in Spanish due to the member population
Job Description
Summary:
- The
Member Capital & Patronage Coordinator is responsible for managing and
supporting all aspects of owner (member) equity, capital accounts, and
patronage distributions.
- This
role ensures accurate preparation and distribution of capital and
patronage statements while serving as a key point of contact for member
inquiries.
- The
position requires strong accounting fundamentals and the ability to
communicate clearly in both English and Spanish.
Job Description:
Capital & Patronage Administration
- Maintain
and reconcile member capital (equity) accounts
- Prepare
annual patronage dividend calculations and supporting schedules
- Prepare
semi-annual capital requirement calculations and supporting schedules
- Generate
and distribute quarterly capital account statements and annual patronage
notices
- Distribute
quarterly loan statements
- Ensure
accuracy, completeness, and timeliness of all member financial records
- Support
year-end processes related to patronage allocations and reporting
- Prepare,
file, and distribute Form 1099 filings
Member (Owner) Support
- Respond
to member inquiries regarding capital balances, patronage dividends, and
statements (phone & email)
- Provide
clear explanations of calculations and account activity in English and
Spanish
- Assist
members with documentation requests and account updates
- Serve
as a liaison between members and internal finance teams
Reporting & File Preparation
- Prepare
distribution files and reports for internal review and external
communication
- Maintain
organized records of all capital and patronage transactions
- Assist
with audit requests and documentation related to member equity
- Identify
discrepancies and proactively resolve issues
Process Improvement
- Recommend
improvements to reporting, tracking, and communication processes
- Help
standardize member communications and templates (English/Spanish)
- Support
system enhancements related to capital and patronage tracking
Qualifications:
- Education
& Experience
- Bachelor’s
degree in finance, business, or related field preferred
- 2+
years of experience in accounting, finance, or bookkeeping
- Fluency
in Spanish and English (written and verbal), required
- Skills
& Competencies
- Strong
understanding of accounting principles (GL, reconciliations, reporting)
- Proficiency
in Excel (sorting, lookups, basic formulas)
- Strong
attention to detail, organizational skills, and accuracy
- Clear
communicator (especially translating financial concepts)
- Customer-service
mindset with members/owners
- Ability
to manage recurring deadlines (quarterly and year-end distributions)
- Excels at problem-solving and follow-through
A reasonable, good faith estimate of the minimum and maximum base salary for this position is $65 K to $75 K per year with Bonus. Employee benefits will also be available, and details are available like Pension/401K/ Paid Vacation/ Life, Medical & Dental insurance etc.
* The pay range listed above reflects the expected
starting salary /Pay rate for this role. This range may be adjusted based on
market conditions, location, and other relevant factors. The Company will
determine the final starting salary/Pay rate in consultation with the selected
candidate(s), in full compliance with applicable laws
